Adding and editing items

An item is the core unit in PalmFlow: a single physical thing you own, with its own cost, location, status, and history. Get items right and everything else — profit, sync, reports — falls into place.

Adding an item

1. 1From Inventory, click Add item.
2. 2Fill in the basics: title, what you paid (cost), quantity, and condition.
3. 3Optionally add a SKU, a location, photos, and notes.
4. 4Save. The item enters your inventory with a status and a timeline.

If you'd rather not type, you can scan a barcode to start an item, or import a CSV in bulk.

Item details that matter

• Cost basis — what you paid. This drives every profit number. See Profit and cost basis.
• Status — where the item is in its lifecycle (for example sourced, listed, sold, shipped). See Item lifecycle and SLA.
• Location — the bin, shelf, or zone it physically lives in.
• Photos — attach images so you can identify an item at a glance. On paid plans, Remove background turns a kitchen-table shot into a clean cutout in a few seconds, with a drag-to-compare view. Your original is never replaced.
• Custom attributes — your own fields (size, color, brand, lot number) on paid plans, so inventory fits how you actually work.

Cloning and duplicates

• Clone an item to create a near-identical one without re-entering shared details — useful for similar pieces from the same haul.
• Cleanup finds look-alike items after the fact. Open Workspace settings → Cleanup and it groups items that share a marketplace listing, a SKU, or the same name, brand and model, so you can archive or merge them. Nothing is removed on its own — every group is yours to review. See Finding and merging duplicates.

Low-stock alerts

Items you hold more than one of can warn you before they run out. Set a workspace-wide threshold — alert me when any item drops to this many — and override it on individual items that need a different number.

Two things worth knowing:

• Alerts apply to multi-quantity items only. A single one-off piece has a different lifecycle: it doesn't run low, it sells.
• The alert fires when an item crosses the threshold, not while it sits below it. Importing a spreadsheet full of low-stock items won't flood you.

The Inventory page has a Low stock tab for the current list.

Editing and bulk changes

Open any item to edit its fields; changes are recorded on the item's timeline. For larger cleanups, bulk edit lets you update status, location, or other fields across many items at once on paid plans — see Bulk edits and custom fields.