Everything it takes to run the whole business
Inventory, listings, orders, profit, tax and the people helping you. One app, in sync with the marketplaces you already sell on.
Every item you own, in one place
What you have, where it is, what you paid, and everything that has happened to it, from the moment it hits the shelf to the day it sells.
Rich item records
Photos, cost, condition, quantity, SKU, barcode, purchase date and notes on every item.
Add it in one line
A name is the only thing required, and the cursor comes straight back for the next one. Built for unpacking a haul, not filling in a form.
A clean pipeline
Items move from In stock to Listed to Sold. Everything after the sale lives on the order, so nothing is ever in two states at once.
Locations and bins
Rooms, shelves and bins, each showing how full it is. Nothing goes missing between buying it and selling it.
A timeline on every item
Added, listed, repriced, sold. Every event on one history, with the marketplace that caused it.
Price history
Every price change is kept along with where it came from: you, a marketplace sync, or an import.
Bulk actions
Mark listed, reprice, move, sell or remove hundreds of items in one pass, and undo any batch.
Receipts on items
Keep the receipt for what you paid next to the cost you entered, which is what proving a cost basis looks like.
Import a spreadsheet
Upload a CSV, see what it read and what looks wrong before a single row is written, then undo the whole import in one click.
From a photo to a live listing
Write it, clean up the picture, and put it on eBay without leaving your inventory.
Drafts from your photos
A title, a description and a matching eBay category, written from the pictures you already took. Edit anything before it goes.
Publish without leaving
List straight from the inventory row. The item moves to Listed on its own, and the confirmation links to the live listing.
Background removal
One tap turns a kitchen-table shot into a clean cutout, with a drag-to-compare view. Your original is always kept.
Your own eBay policies
Shipping, payment and return policies come from your eBay account, so a listing posts on the terms you already use.
The site you sell on
US, UK, Canada, Australia or the EU. Categories, policies and listing currency follow the eBay site your account is registered on.
Repricing suggestions
Listings that have been sitting get a suggested markdown, and the longer one sits the bigger the suggestion.
Every sale, from paid to delivered
Sales arrive on their own, group the way real orders do, and stay tracked all the way to the door.
Sales arrive by themselves
eBay and Shopify orders land within seconds of the sale, fees and buyer details included. Discogs sales come in on a regular sweep, and that same sweep runs behind the other two so nothing is missed.
Log a sale from anywhere
Sold on Mercari, Poshmark, Depop, Etsy or at a fair? Record it in one popover, with the item, price and date already filled in.
Fees filled in for you
Pick the platform and its real fee is estimated on the spot. Change it whenever you were charged something different.
Multi-item orders
Sell several things as one sale and you get one order with lines, with the postage split across them properly.
Shipping, both directions
What the buyer paid you and what the postage cost you are two separate figures, and only one of them is revenue.
Ship-by dates and a queue
A to-ship list, oldest first, with what has to go out today marked and anything late called what it is.
Tracking that follows up
Paste a tracking number and PalmFlow works out the carrier, follows the parcel, and tells you when it lands or when it is stuck.
Fix anything, afterwards
Price, fees, item cost, postage, date, buyer, tracking and status are all editable, with profit recomputing as you type.
Import your sales history
Bring past sales in from a CSV, with rows sharing an order number becoming one multi-item order, so your profit is real from day one.
Know your real profit, to the cent
PalmFlow captures cost, fees, postage and sale price on every order, so the number you look at is the number you actually made.
True profit everywhere
Net profit, margin and cost of goods on every item, every order and every day, after fees and after postage.
A real P&L statement
Revenue, fees, cost of goods, postage and expenses down to net profit. Printable, and exportable for whoever does your books.
Analytics
Trends against the previous period, top sellers, your best day of the week, aging stock and slowest movers.
Tax reports
Gross receipts, deductible costs and net business income: the figures a Schedule C asks for, from data you already keep.
Goals and pace
Set a revenue, profit, order or item target for the week, month or quarter, and see what you'd need a day from here to hit it.
Suppliers
Rank your sources by the profit they have actually returned, realized and after fees, not by what you hoped they were worth.
Expenses and receipts
Log a cost in your own categories, attach the receipt, and see it weighed against the revenue it bought.
Export anything
Inventory, orders and expenses out as CSV whenever you want them. Nothing here is locked in.
A free fee calculator
Work out your take-home on nine marketplaces before you list, with the free fee calculator.
Your marketplaces, always in sync
Connect a store and your listings, orders and sales keep themselves up to date, so your inventory reflects reality without the busywork.
eBay, both ways
Listings, orders, fees and stock. Your live listings arrive as inventory, and your sales come back as orders.
Shopify
Products and orders sync in alongside everything else, into one list.
Discogs, for records
Your listings and your sales come in, and any record fills in its own label, catalog number and pressing from a catalog of fifteen million releases.
Sales in seconds
An eBay or Shopify order lands within seconds of the sale rather than waiting for a scheduled check.
Two years of history
Import your past eBay orders back two full years, as far as eBay lets anyone go, so your reporting starts complete.
Photos sync in
Pull listing photos straight from the marketplace instead of re-shooting what is already online.
More on the way
eBay, Shopify and Discogs are live today. More marketplaces are in the works, and anything else you sell on can be logged by hand meanwhile.
Scan it in. Print a label. Done.
Move stock at the speed of a barcode, and print labels that actually scan when you point something at them.
Scan with what you have
Your phone camera or a hardware scanner, nothing to install. Reads stack up in a session list instead of kicking you out after each one.
Unknown codes fill themselves in
Scan something PalmFlow has never seen and it looks the product up online, then drafts the item with what it found.
Link your own barcodes
Attach any code to any item, a supplier's or one you printed, and a scan jumps straight to it.
Labels sized to your stock
Clean monochrome labels where the size is the layout: pick the stock and the arrangement follows.
Roll or sheet
Print to a thermal roll or a full Avery sheet, from the same design.
Codes that really scan
Barcodes and QR codes rendered from the item's real ID, not decorative artwork that reads as nothing.
Run it solo, or run it together
Shared, live access for the people helping you, and a hard wall between businesses that should never share a shelf.
One shared workspace
Everybody works from the same live inventory, and a change one person makes is on everyone else's screen.
Separate stores stay separate
Each workspace has its own inventory, orders, integrations and reporting. Nothing bleeds between them.
Roles and permissions
Owner, editor and viewer. Decide who can see the numbers and who can change them.
Teams and assignment
Color-coded teams for listing, testing or shipping, with items assigned to the people responsible for them.
Check-out and check-in
Someone takes an item away to photograph it and checks it out, so you always know who is holding what.
Audit log
Who did what, and when. Ninety days of it on Ultra, unlimited on Enterprise.
Ask your inventory anything
Phoenix answers questions about your own stock, sales and profit in plain English, grounded in your real data rather than a chatbot guessing at reselling.
Answers from your own data
Ask what sold, what is stuck, what a supplier returned or where the month stands, and get an answer built from your records rather than a guess.
Markdown suggestions
Phoenix flags listings that have been sitting and suggests what to drop them to.
On every plan
Ten questions a month on Free, a hundred on Pro, five hundred on Ultra, unlimited on Enterprise. Annual plans get twice the allowance.
Everything else you’d expect
The parts nobody puts on a homepage, and everybody notices when they’re missing.
Push to your phone
A sale on your lock screen the second it happens, on desktop, iPhone and Android, even with PalmFlow closed.
Email and in-app alerts
A live bell inside the app and email for what matters. Every kind of alert switches off on its own, with quiet hours.
Built for the phone too
Every page has a layout made for a phone, so adding a haul or checking a sale at the post office is not a zooming exercise.
Keyboard shortcuts
Press ? anywhere to see them all. The whole app is drivable without the mouse.
Light and dark
A calm interface either way, and it follows your system if you'd rather not decide.
A guided start
First-run setup walks you from an empty shelf to your first synced sale, and the product tour is a shortcut away whenever you want it again.
Two-factor and Google
Sign in with Google, or with a password and an authenticator app.
Your data is isolated
Every workspace is walled off at the database, everything is encrypted in transit, and receipts never travel with your listing photos.
Your data is yours
Download a full copy of your account whenever you want, plus CSV exports of whatever you're looking at. No exit fee, no lock-in.
Free tools, no account
An eBay title optimizer and a SKU generator, open to anyone.
A public status page
Every service and sync, live at status.palmflow.app.
Support that answers
Community support on Free, email on Pro, priority on Ultra, and a named person on Enterprise.
One tool for the whole operation.
Free plan, 50 active items, no card. Switching from something else? Read the migration guides.