Migrating fromSeller Ledger to PalmFlow

Introduction

If you're considering moving from Seller Ledger to PalmFlow, start with the honest part: Seller Ledger is a better accounting tool than PalmFlow, and it connects to more marketplaces than we sync. This guide is for the seller who has decided they want one tool running inventory, eBay sync, and the books together rather than an operations tool plus a ledger. Here's how that move works.

Jump ahead

• Background
• Concepts
• Before you start
• Moving your data
• What transfers
• Troubleshooting
• Pricing
• Conclusion

Background

• Seller Ledger is ecommerce accounting — double-entry books, cash and accrual reporting, and tax prep — with connections to Amazon, eBay, Shopify, Etsy, Whatnot, Poshmark, Mercari, Walmart, TikTok Shop, Depop, TCGplayer, Square, and your bank.
• It prices purely by monthly transaction volume. Every customer gets every feature; the tier is about how much passes through, not what you're allowed to use.
• PalmFlow launched in 2026. It's a reseller operations platform — physical inventory with bin locations, listing operations, orders, cost basis, and P&L on server-side eBay and Shopify sync.

Concepts

These two tools genuinely do different jobs, and the mapping is more of a contrast than a translation.

Before you start

One question is worth settling before you start, because it decides whether you should do this at all.

• Do you need double-entry books? If your accountant requires them, keep Seller Ledger — PalmFlow's bookkeeping is reseller P&L, not a general ledger.
• A Seller Ledger login. The export lives under Settings → Exports.
• Your eBay account credentials.
• A PalmFlow account. The CSV importers are part of Pro.

Moving your data

Seller Ledger's export is transaction-level, which suits the orders and expenses importers well. Your inventory, though, comes from eBay rather than from Seller Ledger — it's an accounting tool, not a stock system.

1. 1

   Export your transactions from Seller Ledger

   Do this before you change anything about your subscription. An export you can't run anymore is the one thing in this whole move you can't undo.

   1. Sign in and go to Settings, then the Exports sub-tab.
   2. Click Create Export.
   3. Choose your date range. A tax year at a time keeps the files manageable.
   4. Select which accounts and transaction types to include — sales and expenses are the two you need, and manually entered transactions including mileage can come along.
   5. Click Save, then download the CSV once it's generated.

   Export before you cancel, not after. Whatever history your plan gives you access to goes away with the subscription.

2. 2

   Connect eBay to PalmFlow

   This is where your inventory comes from. Seller Ledger tracks quantity and cost for accounting purposes but doesn't hold a listing catalog, so eBay is the source for what you actually have on the shelf.

   1. In PalmFlow, open Settings → Integrations.
   2. Find eBay and click Connect, then authorize on eBay's own sign-in page.
   3. Choose the eBay marketplace you actually sell on.
   4. Let the first sync finish — active listings arrive as items with titles, prices, and quantities.
   5. Connect Shopify the same way if you run a store.
3. 3

   Import your sales

   Sales rows become real orders with price, fees, platform, and date, so your history shows up in the P&L rather than sitting in a download folder.

   1. If the export came out mixed, split it so sales rows are in their own file.
   2. Go to Orders → Import CSV and choose it.
   3. Read the preview — it names every column it matched, every one it ignored, and shows your first rows exactly as parsed.
   4. Confirm.

   PalmFlow's eBay connection already reaches back roughly two years for orders, so check what's there before importing eBay rows. Duplicate order numbers are skipped, so overlap is safe — this is mostly about saving yourself the work.

4. 4

   Import expenses and mileage

   The same export can carry your business costs, including the manually entered ones.

   1. Go to Expenses → Import CSV and choose your expense rows.
   2. Negative amounts — how most exports write a debit — come in as costs.
   3. Categories PalmFlow doesn't recognize are created for you rather than dropped.

   An expense with the same date, description, amount, and vendor as one already in your ledger is skipped rather than booked twice, so re-running a file is safe.

5. 5

   Add the physical layer

   This is the part Seller Ledger never had, and usually the actual reason for the move.

   1. Add cost basis to your items — inline, or in bulk by importing a sheet with sku and cost columns.
   2. Give stock bin locations so the warehouse side works: Inventory → an item → its location field.
   3. Print barcode labels if you want scanning, and set per-status SLA if you care about how long things sit.
6. 6

   Check the numbers

   Reconcile against a closed period, and expect the two tools to disagree slightly in places — that isn't necessarily a broken import.

   1. Open Reports and set the range to last tax year.
   2. Compare revenue, cost of goods, and net profit against Seller Ledger's reports for the same period.
   3. Where they differ, check a handful of individual orders before assuming the import went wrong — two tools can recognize the same transaction at different moments.
   4. Undo any import in one click from the result message if something needs fixing.

What transfers

What comes with you, and how.

Seller Ledger connects to more marketplaces than PalmFlow syncs. If you sell heavily on Amazon, Whatnot, or TikTok Shop, read the conclusion before switching.

Troubleshooting

The questions that actually come up partway through a move from Seller Ledger.

Pricing

Seller Ledger meters by monthly transaction volume and gives every customer every feature. PalmFlow's tiers are flat and count active items. Prices as of July 2026.

Seller Ledger's entry price is lower than PalmFlow's — $10 against $19.99 at low volume. It's also only the books; there's no inventory or listing operations in that number.

Every Seller Ledger plan includes every feature. The tier is purely about volume.

Conclusion

This move is an export, an eBay connection, and two imports — then the part Seller Ledger never did: cost basis on items and bins on shelves. If you sell across many marketplaces and need real books, keep Seller Ledger. If you're eBay-first and want the stock and the numbers in one place, this takes an afternoon.

An honest caveat, and we'll be blunt about it: Seller Ledger is a better accounting tool than PalmFlow. It has real double-entry books, bank reconciliation, and connections to a dozen marketplaces we don't sync. If accountant-grade accounting across many channels is the job, keep it. Switch when the job is running an eBay-first operation — physical stock, listings, and profit — and you'd rather not maintain two tools.