Migrating fromQventory to PalmFlow

Introduction

If you're considering moving from Qventory to PalmFlow, you're in the right place. These are the two most similar tools on this page — both eBay-native, both flat-priced, both built around real physical inventory — so this is less a migration than a transfer. This guide maps the concepts, names the two columns you'll need to rename, and walks the move step by step.

Jump ahead

• Background
• Concepts
• Before you start
• Moving your data
• What transfers
• Troubleshooting
• Pricing
• Conclusion

Background

• Qventory is a QR-native inventory manager for resellers: print a QR label, scan it, and you're on the item's record. Its location model runs aisle → bay → shelf → container, which is unusually deep for a reseller tool.
• It connects to eBay by OAuth — importing listings and keeping marketplace data current — and adds scheduled auto-relisting plus AI market research over recent eBay sold data. It's a progressive web app with offline support, so it keeps working in a garage with bad signal.
• PalmFlow launched in 2026. It's a reseller operations platform — inventory, orders, cost basis, and P&L on server-side eBay and Shopify sync, with teams, per-status SLA, and a workspace audit log on top.

Concepts

These two overlap more than any other pair on this site. The differences are at the edges, not the center.

Before you start

Short list — the two tools speak nearly the same language.

• A Qventory login, for the CSV export.
• Your eBay account credentials.
• A PalmFlow account. The CSV importers are part of Pro.
• A spreadsheet app. You'll rename two column headers, and that's the only manual work in this migration.

Moving your data

Qventory syncs eBay by OAuth and exports its own data to CSV, so you have two routes and they complement each other: eBay brings the live listings, the CSV brings the costs and the shelf locations that eBay never knew about.

1. 1

   Export your data from Qventory

   Qventory can export everything it holds to CSV. The export sits with the bulk actions on the inventory dashboard rather than in a documented menu path, so that's where to look if it isn't obvious.

   1. Sign in to Qventory and open your inventory dashboard.
   2. Clear any filters so you're exporting all of it, not a view.
   3. Use the CSV export in the bulk actions to download your data.
   4. Open the file and check two columns in particular: your cost, and your location.

   The location column is the one worth protecting. It's the only place your aisle-bay-shelf assignments exist anywhere, and re-deriving them means physically walking your shelves.

2. 2

   Connect eBay to PalmFlow

   Qventory connected to eBay by OAuth too, so this brings the same listings across from the same source — nothing is lost in the handoff.

   1. In PalmFlow, open Settings → Integrations.
   2. Find eBay and click Connect, then authorize on eBay's own sign-in page.
   3. Choose the eBay marketplace you actually sell on.
   4. Let the first sync finish — active listings arrive as items with titles, prices, and quantities.
   5. Connect Shopify the same way if you run a store.
3. 3

   Rename two columns before you import

   This is the only fiddly part of the whole move, and it takes about a minute. PalmFlow matches columns by header name and skips what it doesn't recognize rather than guessing.

   1. Head your cost column cost — or cogs, purchase price, or cost of goods, all of which read the same way.
   2. Head your location column location — or bin, shelf, or warehouse.
   3. Head your SKU column sku or custom label.
   4. If Qventory exported the location levels as separate columns, join them into one value first — A-3-2 rather than three columns.

   A column headed plainly price is read as the sale price, not what you paid. That single header is the most common reason a freshly migrated inventory shows 100% margins on everything.

4. 4

   Import inventory, then sales and expenses

   Inventory first, so the sales you import next have items to link back to.

   1. Go to Inventory → Import CSV and choose your file.
   2. Read the preview: new items, sold rows becoming orders, duplicates it will skip, and every column matched or ignored.
   3. Confirm that cost and location both show as matched, not ignored.
   4. Confirm the import — locations you named are created for you automatically.
   5. Import past sales from Orders → Import CSV, and supplies and subscriptions from Expenses → Import CSV.

   Rows whose SKU already exists are skipped, so the eBay import and this file won't produce two copies of the same item. Qventory auto-generates SKUs where they're missing, which works in your favor here.

5. 5

   Check the numbers, then check a shelf

   The usual reconcile, plus one physical check that only matters for a tool like this.

   1. Open Reports and compare item counts against eBay Seller Hub.
   2. Walk to a shelf, pick an item, and find it in PalmFlow — the location should read the way you expect.
   3. Print a fresh label sheet from PalmFlow for anything you scan regularly.
   4. Undo any import in one click from the result message if something needs fixing.

What transfers

What comes with you, and how.

Troubleshooting

The questions that actually come up partway through a move from Qventory.

Pricing

Both tools price flat rather than metering your listings. The difference is what the tiers gate. Prices as of July 2026.

Qventory's tiers have been quoted differently in different places — check qventory.com for the current numbers before you compare on price.

PalmFlow annual billing drops Pro to $15.99 and Ultra to $31.99.

Conclusion

These are the two most similar tools here, which makes this the shortest move on the site: connect eBay, rename two columns, import. The thing you're really buying is what sits around the inventory — a full P&L, teams, SLA, and an audit trail.

An honest caveat: Qventory has two things PalmFlow doesn't — scheduled eBay auto-relisting, and AI market research over recent sold comps. If either is core to your week, weigh it properly. The sellers who gain from switching want deeper bookkeeping, teams and roles, per-status SLA, and an audit trail on top of the inventory.