Migrating fromHauly to PalmFlow

Introduction

If you're considering moving from Hauly to PalmFlow, you're in the right place. Hauly is purpose-built for vintage and thrift sourcing, and two of its ideas — the sourcing map and automatic wholesale-lot cost splitting — are genuinely clever. This guide walks the move step by step and is specific about which of those ideas survive it.

Jump ahead

• Background
• Concepts
• Before you start
• Moving your data
• What transfers
• Troubleshooting
• Pricing
• Conclusion

Background

• Hauly is a profit tracker for vintage resellers: log what you paid, where you found it, and what you sold it for, across Depop, Vinted, eBay, Poshmark, Grailed, Etsy, and Facebook Marketplace.
• It leans into sourcing. Receipt scanning reads the store, the date, and every line item off a photo; wholesale lots split automatically across the pieces; and a sourcing map shows where your profit actually comes from. Sales are entered by hand — there's no marketplace API sync.
• PalmFlow launched in 2026. It's a reseller operations platform — inventory, orders, cost basis, and P&L on server-side eBay and Shopify sync, with bin locations, per-status SLA, teams, and an audit log.

Concepts

Hauly optimizes the front of the process — sourcing. PalmFlow optimizes what happens after it. Here's the mapping.

Before you start

One decision and three logins.

• How you'll handle wholesale lots. Hauly splits a lot cost across the pieces automatically; in PalmFlow you divide it yourself and put the per-piece figure in the cost column. Do that division in your spreadsheet before importing, not after.
• A Hauly login, for the export.
• Your eBay account credentials.
• A PalmFlow account. The CSV importers are part of Pro.

Moving your data

Hauly reads and writes CSV, XLSX, and ODS, so getting data out is easy. The work is in one column — cost — and it's worth doing properly.

1. 1

   Export your inventory and P&L from Hauly

   Take both: the inventory for what you own, and the P&L for what already happened.

   1. Open Hauly and export your inventory. CSV, XLSX, and ODS all work — CSV is the simplest for the next step.
   2. Export your monthly P&L records too, for the sales history.
   3. Open the inventory file and look at the cost column. If Hauly split a wholesale lot across its pieces, each row should already show a per-piece cost — that's the number you want.
   4. Check that your sourcing location came out as a column. It's the input to Hauly's map, and it's worth keeping even though PalmFlow doesn't draw the map.

   PalmFlow reads a source column — headed source, purchased from, supplier, or vendor — so where you bought something can travel with the item even without the map around it.

2. 2

   Connect eBay to PalmFlow

   This is the piece Hauly never had: sales that record themselves, with fees, without you typing anything.

   1. In PalmFlow, open Settings → Integrations.
   2. Find eBay and click Connect, then authorize on eBay's own sign-in page.
   3. Choose the eBay marketplace you actually sell on.
   4. Let the first sync finish — active listings arrive as items with titles, prices, and quantities.
   5. Connect Shopify the same way if you run a store.

   If eBay is a meaningful share of your sales, this is the whole reason to switch. Everything else in this guide is data moving; this is work that stops existing.

3. 3

   Get the cost column right, then import

   This is the step that decides whether your profit numbers mean anything. Take the extra five minutes.

   1. In your spreadsheet, confirm every row has a per-piece cost, not a lot total. If a lot cost sits on one row and the rest are blank, divide it out now.
   2. Head that column cost — or cogs, purchase price, or cost of goods.
   3. Head your storage column location, bin, or shelf if you have one, and your sourcing column source.
   4. Go to Inventory → Import CSV, read the preview, confirm cost shows as matched, and import.

   A column headed plainly price is read as the sale price, not what you paid — the single most common reason a migrated inventory shows 100% margins on everything.

4. 4

   Import sales and expenses

   Your Depop, Vinted, and Grailed history is the part only the export can carry, since PalmFlow doesn't connect to those marketplaces.

   1. Import your sales records from Orders → Import CSV, with a column headed platform naming the marketplace on each row.
   2. Import supplies, subscriptions, and shipping materials from Expenses → Import CSV.
   3. Attach receipts in PalmFlow as you go — they clip to both expenses and items.
   4. Split anything over 2,000 rows by year.
5. 5

   Check the numbers

   Reconcile against a Hauly P&L you already trust before you change anything.

   1. Open Reports and set the range to last month.
   2. Compare revenue, cost of goods, and profit against Hauly's monthly P&L for the same period.
   3. Pay particular attention to items that came from a wholesale lot — that's where a bad cost split shows up.
   4. Undo any import in one click from the result message if something needs fixing.

What transfers

What comes with you, and how.

Lot splitting and the sourcing map are Hauly's two best ideas, and neither has a PalmFlow equivalent. See the conclusion.

Troubleshooting

The questions that actually come up partway through a move from Hauly.

Pricing

Hauly's free tier is more generous than ours and its paid tier is cheaper. What you're comparing is a sourcing-focused tracker against an operations platform. Prices as of July 2026.

Hauly doesn't publish its Pro price on its main pages — check hauly.net before comparing on cost.

PalmFlow annual billing drops Pro to $15.99 and Ultra to $31.99.

Conclusion

Hauly exports in three formats, so getting your data out is the easy part — the care goes into one column, cost, and specifically into per-piece costs from wholesale lots. Get that right, connect eBay, and the typing that Hauly required for every single sale mostly disappears.

An honest caveat: if you buy wholesale lots and estate hauls constantly, Hauly's automatic lot splitting and sourcing map are doing real work that PalmFlow makes you do by hand. That's a fair reason to stay. Switch when eBay becomes a big enough share of your sales that typing every order in stops being reasonable.